Blount Memorial Foundation 2025 Projects

Introduction

Dear Amy,

Thank you for choosing Epic Nine as your partner to help accomplish your organization’s mission. We look forward to a long relationship with Blount Memorial Foundation.

We will always do our best to fulfill your needs and meet your goals, but sometimes it is best to have a few simple things written down so that we both know what is what, who should do what and what happens if stuff goes wrong. In this contract you won’t find complicated legal terms or large passages of unreadable text. We have no desire to trick you into signing something that you might later regret. We do want what’s best for the safety of both parties, now and in the future.

You (Blount Memorial Foundation) are hiring us (Epic Nine LLC) to provide the following marketing services. Of course it’s a little more complicated, but we’ll get to that.

What do all parties agree to do?

As our customer, you have the power and ability to enter into this contract on behalf of your company or organization. You agree to provide us with everything that we need to complete the project including text, images and other information as and when we need it, and in the format that we ask for. You agree to review our work, provide feedback and sign-off approval in a timely manner too. Deadlines work two ways and you will also be bound by any dates that we set together. You also agree to stick to the payment schedule set out at the end of this contract.

We have the experience and ability to perform the services you need from us and we will carry them out in a professional and timely manner. Along the way we will endeavor to meet all the deadlines set but we can’t be responsible for a missed launch date or a deadline if you have been late in supplying materials or have not approved or signed off our work on-time at any stage. On top of this, we will also maintain the confidentiality of any information that you give us.

Logo and Branding Style Guide for New Event (tentatively titled Dash for Detection)

We will  provide the following Services to the Client:

• Creation of a distinctive and professional logo design that aligns the client’s vision and goals.
• Development of a comprehensive branding style guide encompassing fonts, colors, messaging, taglines (if needed,) language, overall feel, design elements, types of photos, examples o stationery design, and other brand-specific elements.

Style Guide Development Process:

• Concept Collection Form: we will send a Concept Collection Form to the Client to gather input from all stakeholders and decision-makers regarding the brand’s vision, values, and preferences.
• On-Site Visit/Interviews::  We will conduct on-site visits or remote interviews, as necessary, to further understand the Client’s brand identity and objectives.
• Mood Board Creation: Using the information collected, we will create a Mood Board showcasing initial options for styling and messaging.
• Initial Style Guide Meeting: A meeting will be held with all decision-makers present to collaboratively develop and solidify ideas through the Mood Board.
• Logo and Styling Development: we will create logo design(s), color palettes, typography selections, and messaging for the Client’s initial review.
• Rough Style Guide Presentation: we will present a rough style guide including logo options, color palettes, typography choices, and imagery to the Client.
• Refinement and Adjustments: Based on feedback, we will refine the logo and style guide elements, making necessary adjustments as requested by the Client. We will make up to one adjustment.  Additional revisions beyond the initial revision will be billed at $150/hour
• Final Style Guide: we will build out a comprehensive style guide encompassing all elements, including finalized logo, colors, typography, messaging, design elements, and other relevant components.

General Designs

You are hiring us for graphic design services for annual report and for year-round save-the-date event mailer. Unless stated elsewhere, you agree to pay us $150/hour for graphic design services. This includes print design and digital design along with any any requested revisions and print setups.

We will provide you with proofs to approve before any design is printed or used online. We will do our best to catch anything that needs to be edited before using design. Ultimately, you are responsible for any content (including grammar and spelling), unless you pay us to create it, that gets printed.

Limitation of Liabilities

In no event shall Epic Nine LLC be liable to Blount Memorial Foundation or any third party for any loss of profit, or any indirect, consequential, exemplary, incidental, special, or punitive damages arising from or relating to this agreement or Epic Nine LLC’s services, even if Epic Nine LLC has been advised of the possibility of such damages. Epic Nine LLC shall not be liable for any failures due to software or Internet errors or unavailability, or any other circumstances beyond Epic Nine LLC’s reasonable control.

Indemnification

Blount Memorial Foundation agrees to indemnify, defend, and hold harmless Epic Nine LLC and its affiliates, officers, agents, employees, and permitted successors and assigns against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or relating to Blount Memorial Foundation’s violation of this agreement or use of Epic Nine LLC’s services beyond the scope of this agreement.

Termination

Either party may terminate this agreement with 60 days written notice to the other party. Upon termination, Blount Memorial Foundation shall pay Epic Nine LLC for all services rendered and expenses incurred up to the date of termination. Upon receipt of such payment, Epic Nine LLC shall deliver any work completed to Blount Memorial Foundation. Termination of this agreement shall not affect the rights of either party that accrued up to the date of termination.

Amendments

Any amendments or modifications to this agreement must be in writing and signed by both parties. No verbal agreements or understandings shall be effective.

Entire Agreement

This agreement constitutes the entire agreement between the parties and supersedes all prior agreements, representations, and understandings of the parties, written or oral, relating to the subject matter of this agreement. This agreement may be amended only by a written document duly executed by all parties. No party shall be bound by any condition, definition, warranty, or representation other than as expressly provided in this agreement or as duly agreed to in writing by the parties.

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Signed by: Amy Dunaway (amy.dunaway@bmnet.com) on 2025-01-13 14:07:55

IP Address: 198.200.195.40